5 Strategic investments being made in B2B marketing in 2021

Team MPG has unique insight into how leadership teams are choosing to invest in marketing at any point in time.

Right now, we can see first-hand how the Covid-19 pandemic has pushed marketing to the forefront of the ‘bounce back’ strategies for B2B brands, and how transformation of marketing in organisations of all sizes has been accelerated.

This article covers 5 areas of marketing where we’re seeing the greatest focus and investment at this time.

 


The state of B2B marketing in May 2021

As parts of the world start emerging from the devastating Covid-19 pandemic, senior executives  are seeing that making strategic investments in marketing now is essential – not only to recover lost revenues, but (more importantly), to take advantage of the new opportunities our ‘new world’ presents.

Organisations focused on serving and monetising professional communities have a particular set of opportunities to go after: building strong, engaged communities online and offline; growing high quality, engaged, paying subscriptions & memberships; and delivering a strong portfolio of events year round in digital, in-person and hybrid formats. Marketing budgets that were previously being locked down are now being released, but with this spend being focused in areas previously ignored or under-valued.

The work Team MPG does with a range of organisations globally (B2B media, B2B events & professional associations), and the ongoing conversations we have with the community, gives us a strong viewpoint on where B2B leaders are placing their marketing bets.

Here are five investment areas that have dominated these conversations:

Investment #1: Marketing strategy development

In the pre-pandemic times, many marketing functions mostly (or only) delivered tactical marketing. The job of marketing was to just ‘get campaigns out’ – at speed and scale.

But the events of the past 14 months have forced senior executives to carefully evaluate the role of marketing in their organisations. At the start of the pandemic, those who believed their marketing had mostly tactical value swiftly cut their marketing budgets when faced with a prolonged period of risk and uncertainty.

As the pandemic fog lifts, it seems there are two types of organisations that are emerging well:

  1. Those that put their marketing function at the heart of their pivot – leveraging the digital expertise marketers have to create and execute their strategies to survive & thrive. These organisations understood that marketing is all about putting the customers’ needs and pain points first, which has been a common trait for organisations coming out of the pandemic in good shape.
  2. Those that realised after a few months of trying to work out what to do next, that a strategic marketing approach is critical for future-proofing their organisations. These organisations have started the process of rebuilding their marketing functions in a deliberate, thoughtful and sustainable way.

I urge you to reflect on your own organisation. Are you one of the above types of organisations? Or do you still see marketing as a cost to be reduced, rather than an investment to be managed and optimised?

If you’re aiming to be more strategic in your marketing approach, here are a few points for you to ponder:

  • The bedrock of every successful marketing strategy is understanding the composition of your market, or your community. This all begins with a robust and up to date market map.
  • Community marketing is coming to the fore. It is important to understand what this means for your organisation. The recent MPG Insights blog on how B2B communities work and our webinar exploring community marketing strategies and MPG’s community marketing model have been some of our most read and watched to date.
  • Once the market or community you are serving has been properly analysed, you need to find a way to cut through the noise in a very competitive space to grab and keep attention (i.e. get good engagement!). This requires a strong messaging strategy.
  • Having the right combination of strong marketing skills in your team is essential. Marketing is complex and the skills you need are varied – from very analytical and technical, to those strong in creative and communications. These are very rarely found in one person. Here are a couple of relevant MPG Insights blog articles:

Get in touch to find out how MPG can help you develop a future-proof marketing strategy.

Investment #2: Marketing technology stack optimisation 

The reality is that many organisations have martech challenges – usually including one or more of the following: the wrong tech tools; martech not implemented well in terms of system set up or new process adoption, and now needing remedial action; missing or misfiring integrations and data flows; or key pieces of tech missing altogether. Any one of these issues will mean what should be automated is painfully and expensively manual and slow.

A key opportunity cost of not having a fit-for-purpose martech stack is a poor customer experience – which is something no organisation can afford in what is becoming a very competitive digital world with lower barriers to entry and fewer ways to differentiate.

So, smart business leaders have spent much of the lockdown getting their martech stack in order. Rather than slashing marketing spend altogether, they spotted a gap to make strategic, impactful investments in getting their martech stack working well to monetise and scale their audiences and offerings in a more digital world.

And they have also recognised this is not a ‘one off’ exercise. Martech stacks need ongoing maintenance and regular tweaks and upgrades as new tech emerges and their businesses grow.

Good things will come to those who have fully embraced martech and invested well, and continue to invest well, in this area. Well done if that’s you.

Get in touch to find out how MPG can help you get, and keep, your martech stack in good order

 

Investment #3: Stronger marketing databases

Marketing databases are often neglected for three reasons:

  1. They’re not well understood
  2. They’re hard to manage well
  3. They’re not as exciting and visible as the creative parts of marketing

But, having a strong marketing database that is always growing, and is well maintained, is essential to B2B marketing success. The best creative comms in the world won’t work if you’re not getting them in front of the right people – and this is where your database comes in.

We’ve seen a definite trend in senior leaders suddenly paying attention to their marketing databases. They have recognised that being more digital requires good database management. 

Marketing automation, which is critical for effective monetisation and scale, just isn’t possible if your marketing database is not well set up and well managed on an ongoing basis. This was particularly important for virtual and hybrid events, where a much larger pool of potential customers and marketing automation is needed to achieve good attendance rates.

It is therefore no surprise that many of my recent conversations with CEOs have been about how best to invest in their databases, and MPG’s database and marketing automation experts have been in high demand.

What is also clear is that organisations of all sizes have similar needs and require a similar approach when it comes to setting up, growing and maintaining their databases. Over the past 12 months, MPG has worked with very large and very small organisations (and all sizes in-between) to successfully implement the tried & tested database development methodology we’ve used since we launched MPG in 2014. Even back then it was GDPR-proof!

We’re hoping to release an ‘explainer video’ soon about MPG’s database development methodology. So, make sure you subscribe for MPG Insights emails to be notified when this resource is available!

Get in touch if you’d like to have a chat with MPG about your database.  We love all things data!!

 

Investment #4: High performance websites optimised for search engines and conversions

Large parts of our lives have been lived online over the past 14 months. And a legacy of the pandemic is that most of us are likely to stay more ‘digitised’ in behaviours and preferences.

Having a marketing website that is substandard in any way is therefore no longer an option. Your customers will judge you on how your marketing website looks and works – fact!

Your brand, messaging, content, lead generation mechanisms and, in many cases, sales – are now hosted mostly on your website. And all your other marketing channels drive traffic to your site. So, if your website is not optimised for search engines and conversions – on an ongoing basis – then you have a big problem.

What has been interesting about conversations I have had with CEOs about their websites in recent months, is that they now understand how important it is to plan, build and optimise a website with a strategic marketing mindset. Before the pandemic, websites were often largely left to the tech team, with tech people making key decisions about how a website should look and work.

Let’s hope the change to treating websites as the most important digital marketing channel is one that sticks!

MPG can help you optimise your existing website, or build a new one that works really well, to drive high performance marketing. Get in touch to find out how.

 

Investment #5: Pay-per-click (PPC) via Google and social channels

PPC is a category of marketing tactics where MPG has seen definite increased investment. To fund this investment increase, it seems marketing spend is shifting from direct mail, and in some cases ‘cold calling’ sales – to Google Ads and paid advertising on social media.

However, this seems to be poorly served by dedicated PPC agencies at present as marketers are switching regularly from one agency to another, and in many cases pulling PPC in-house.

I believe the reason PPC is not working as it should – even with more investment – is that too much attention and money is going into clicks spend, rather than strategy and planning.

Once again, as per Investment #1 in this newsletter, you need a strong marketing strategy to make your PPC work well. PPC needs to be well integrated with all other channels and it needs to be carefully measured, and performance analysed in the context of the full marketing mix. This is where most PPC agencies go wrong:  they just focus on tactics and clicks spend, rather than delivering PPC services that are an integrated part of a robust marketing strategy.

My advice: don’t spend a penny or a cent on clicks if you have not yet invested in an overall marketing strategy, followed by an aligned, robust PPC strategy. Otherwise you’re just making Google, Facebook, Twitter and LinkedIn even richer – without anything to show for it. Short term, this will be an irritating waste of money. Long term, this is a massive missed opportunity.

Don’t get fixated on ‘in-house versus agency’, and don’t get bamboozled by very slick PPC agency sales people. Focus on making sure your marketers:

  • Understand where PPC strategically fits in your marketing mix
  • Set clear PPC objectives
  • Have the tracking and analysis tools in place to measure PPC ROI

…and only then look for good digital marketers to set up and manage your campaigns – whether in-house or outsourced.

If your organisation runs virtual events, we recently published a step by step guide to PPC for B2B virtual events, so make sure to have a read of that!

Get in touch to find out how MPG’s digital marketers can give your PPC a boost!


And that’s a wrap – five important areas for investment that just 14 months ago were not getting anywhere near enough attention from most B2B organisations.

And as a final note: thank you so much for being part of MPG’s community!

If you would like to be even more involved by speaking at our webinars or being a guest blogger, we’d love to hear from you on [email protected]

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4 Things you should be doing for a high performance website

Considering your website is your most important marketing channel, do you give it as much attention and investment as it needs? As the host of your branding, messaging, content, lead generation and often also online sales/ecommerce, it acts as the end destination for all of your other marketing activity – so if your website is not performing at its best, the rest of your marketing channels won’t be either.

Optimising your website is critical for your bottom line, especially as we enter a year with continuing remote working and increasing digitalisation and the world’s business will be done online. The smartest companies who will be able to make the most of the post-Covid recovery will have the best websites!

Every brand, value proposition and audience is different, but the key success factors of having a well optimised website are universal. This post focuses on four of these key success factors needed to create a high performance website, whether your core offering is events, subscriptions, membership or community – or a combination of some or all of these.

1. Don’t make your users think (the 5 second rule)

Don’t make me think is well-known adage in the world of website UX. Website users have extremely short attention spans, so when constructing and populating your website, making the user journey as smooth as possible should be a core consideration in your decision making. Slow loading pages, improperly formatted mobile pages, rambling copy, confusing navigation – anything that forces the user to engage their brain to try and figure out what’s going on is an issue, and makes your website ‘hard work’ for your user. You need to make it very easy for your user to quickly get what they need from your website – whether it’s information, a newsletter subscription or a delegate ticket purchase.

A good rule of thumb is the ‘5 second rule’. Imagine you showed your website to an audience member for 5 seconds, before hiding it again. What would they know about your product/service? And would they have been able to at least have found on the ‘form page’ you want them on e.g. lead generation form or event booking form? They will probably need another few seconds to fill in the form – but if they can’t find the form they’re looking for in 5 seconds your website is not in the ‘high performance’ category!

 

2. Don’t try to make everything stand out – or nothing will

A common pitfall with website design is to try and make too many things stand out.

This can lead to an overwhelming and confusing experience for users, where they can’t figure out what they’re supposed to do next or what is most important about the organisation or product.

This can result from too many CTA (call to action) banners or buttons, links, text boxes and/or images. It can also occur when elements are all made an equal size or visual ‘weighting’ or positioning. Elements that are given more breathing room are generally more likely to be noticed and clicked on.

How do you know what’s important and therefore what should stand out? Consider what primary and secondary objective you have with your website.

For many, direct purchases or enquiries are the most valuable action a user can take, and ultimately the one you want to them to take at some point (even if it’s not during their first visit). This is your primary objective.

The design and structure of your site should place the most importance on content and CTAs that serve this primary objective. The button in the top right of your navigation bar (prime real estate on any website) should be reserved for your primary objective – e.g. ‘Buy now’. The main CTA in your header section should be the same. All content on your site should – in some way – further encourage users to take that final conversion.

For other sites, a primary objective may be lead generation. Filling in a data capture form may be the action you want users to take. Lead generation often works well across a range of touch points, at various levels of the funnel e.g. signing up for a free newsletter subscription, downloading a report advertised in a newsletter and then enquiring about a specific product via a link in the ‘thank you for downloading the report’ email or a link in the report itself.

Even if lead generation isn’t the primary goal, every website should include some form of lead generation as it captures valuable customer data that can be used to enrich and grow your marketing and sales database.

 

3. Build in lead generation intelligently

Lead generation is much more than just sticking a data capture form on our website and waiting for users to find it.

CTAs to your lead generation forms should be integrated as naturally as possible. Is someone viewing the ‘membership benefits’ page? If so, encourage them to download a member case study and ‘enquire about membership’. Are they viewing your event agenda summary? Then push them to download the full version. Work out what you would like your user to do next and point them to that next, desired action.

More generic lead generation opportunities (e.g. ‘Register your interest’) should be accessible from across your whole site, including CTAs and a presence on your top navigation menu. This will ensure users always have a ‘next action’ to take, regardless of where they are on your site. These kinds of more general and ‘low commitment’ lead generation options create an easy way for users to engage with your brand without committing to buying something before they’re ready, but keeps them in your marketing list so that you can further nurture them.

Also consider that visitors may land directly on your lead generation forms; whether from an email campaign, organic URL or social post. It’s important to ensure your lead generation forms/pages provide ample context and persuasive messaging as to why the visitor should surrender their data. What benefit does completing the form give them? A short descriptive paragraph, simple bullet points about the benefits of completing the form and possibly a relevant image (e.g. report cover) are simple but important ways to increase conversion rates.

 

4. Make sure Google can find your site

SEO is an ongoing process and one that is always baked into good website design. Search engines – with the most important one being Google in most regions of the world – want to serve the most relevant and valuable websites. A key factor in their ranking is user experience, which is determined by things like content, time on site, pages visited and device optimisation. Therefore, a good website generally means good SEO.

Also consider your keywords. If your website is for an event about financial technology, then you want to make sure ‘financial technology’ and ‘fintech event’ are scattered across your website content. It’s important this is done naturally within your copy. ‘Stuffing’ keywords – the practise of including the same keyword an excessive number of times on a page – will harm not only the user experience, but also your SEO.

You can also apply keywords when considering more ‘on-trend’ issues. If there’s a new piece of technology that could revolutionise fintech, consider publishing a blog or news article on it with the name included in the headline and within the main body. This will help you rank for a relevant keyword that potential attendees will be actively searching for as it is a ‘hot topic’.

A final consideration is how you can ‘win’ links to your website. Links from other websites (e.g. your homepage URL on a media partner’s site) effectively function as votes for your website in organic rankings, lending authority and trust. Producing great content is a sure-fire way to win links, as users will want to share content they find interesting/valuable on their own sites and via social channels. This should be proactively managed via an advocacy marketing programme that results in your site linking to multiple other highly relevant sites and your content being shared more widely on social media.

The four key success factors we have covered in this blog are important, but certainly not comprehensive when it comes to having a well optimised website! And each of the four factors we have covered could each have their own, very long blog (or even an e-book!).

But, the most important thing of all is to ensure your organisation is investing well in your website. Your senior leadership team must recognise that your website as your shop window – and the shop your users are wondering around in before they agree to buy anything or speak to a salesperson. How your customers and potential customers experience your website could be the difference between surviving and thriving in 2021 and beyond…or becoming a Covid (and digital revolution) casualty.


Get your website optimised

MPG’s website experts can help you optimise your website for optimal performance. Or we can design and build a brand new, high performance website for you!

Whether you’re offering events, subscriptions, memberships or a community – our team can set you up with a winning website.

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Get website optimisation skills into your team

MPG Academy’s trainers can work with your team to ensure they have a strong strategy and the right skills to optimise your website. Request more information about training and development for your team on website optimisation, as well as other key areas of marketing for communities, subscriptions, membership and events.

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Engaging, monetising and scaling B2B communities: how the experts do it

Author: Helen Coetzee – 29/10/2020

‘B2B communities’ is a topic that has gained serious momentum over the past few months. As uncertainty remains over the continued impact of Covid, businesses are looking to pivot to a business model that will deliver security and growth in the short and long term.

This mirrors the sentiment the very communities these businesses seek to engage and build. Tremendous change is happening in all industries, and the sharing of information and connections within ‘business ecosystems’ is now more vital than ever.

In a recent webinar, we invited three B2B community builders to discuss how they have built and engaged their communities over the past 6 months, and how they plan to proceed in this vein.

Discussion ranged from the characteristics and ideal size and structure of a meaningful B2B community, to practical methods of monetising a community.

You can access all the webinar insights, including the video replay, as well as attendee poll results and Q&A, produced by MPG and the panel.

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Our panel had some firm views on what a community is, what a community isn’t and how to approach building meaningful communities going forward. Here we’ve pulled out 12 of the most interesting quotes from the session:

“Controversially, I would say that an event isn’t a community. Or at least it isn’t ‘community’. It’s just one expression of the community. In the same way, if you have a local village community, the village fete isn’t the community – it’s just one manifestation of it.”

Ashley Friedlein – CEO & Founder, Guild

 

“Communities tend to have quite a clear sense of self, a bit like a strong brand or a strong culture which are quite hard to define or pin down. But you feel it.”

Ashley Friedlein – CEO & Founder, Guild

 

“Waiting for an (in person) event to happen wouldn’t be a great idea right now because our industry is moving so fast. We’re serving our community at the moment by streamlining the process of sharing information and reducing the barriers to communication”

Adam Parry – Founder & Director, Event Tech Live & Editor, Event Industry News

 

“If you haven’t been engaging with your community in this (in-person events) ‘downtime’, you’re going to struggle longer term because you need to remain relevant. You need to remain something that your customers want to go to, regardless of whether physical events are happening or not.”

Anna Knight – VP Licensing, Informa Markets

 

“At the start, we spent a lot of time just listening and talking to the strongest advocates within the industry itself that had already acknowledged themselves as community leaders. We went through all of the data and all of the knowledge that we could gain about that community to figure out our role within it and the new products and other things we could do to bring the community together.”

Anna Knight – VP Licensing, Informa Markets

 

“Professor Robin Dunbar, who’s on our advisory board, is famous for the Dunbar number – which is one hundred and fifty. This is basically the maximum number of people we can really know. When we’re in some communities of many hundreds or thousands, the reality is we don’t really know them. It’s just beyond our brains as humans.”

Ashley Friedlein – CEO & Founder, Guild

 

“Events businesses are really great at that amazing physical in-person experience, but now they’ve had to very quickly get used to digital delivery and all the new skills involved.”

Ashley Friedlein – CEO & Founder, Guild

 

“At the heart of community is conversations and relationships, not content. Sometimes businesses think they can just set up a community, produce loads of content and pump it at people to succeed. But then it’s just a barrage of content that most of us don’t really need.”

Ashley Friedlein – CEO & Founder, Guild

 

“A lot of people rightly think ‘how do we make sure we still keep the core principles of our business?’
Don’t lose sight of that, because that’s what keeps the lights on while you’re exploring new ways of structuring your business model around communities. You could also risk losing the trust of that community if you do it wrong or maybe even try to monetise too quickly or in the wrong way.”

Adam Parry – Founder & Director, Event Tech Live & Editor, Event Industry News

 

“In the next six months we’ll focus on engaging with our community to understand what content they want to see more of, what pain points and challenges they face and what they can do to support them.”

Adam Parry – Founder & Director, Event Tech Live & Editor, Event Industry News

 

“My plan is to think about what the next three years might look like. My strategy is to assume that live events don’t come back. Of course they will, but it’s useful to think about what we’d do without live events. How would I serve this community? What would I do differently? How would I bring them together 365? What do I need to put in place in order to make that happen?”

Anna Knight – VP Licensing, Informa Markets

 

“We did something that was really appreciated; we were the first movers to actually get something out and bring them together. But we also really understood how they wanted to be brought together.”

Anna Knight – VP Licensing, Informa Markets

 

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Thank you to everyone that joined us live for this session. We have plenty more webinars and written resources in the pipeline, so make sure you’re subscribed to MPG Insights so you don’t miss out.

Want to learn more about building a B2B community?

Send your team to our Engage. Monetise. Scale. Masterclass – an MPG Academy Masterclass designed to help you define your community and build a strategy for continued engagement and monetisation.

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MPG’s advice and predictions: 2021 – the year of Hybrid Communities

We’re starting to get a better view of what 2021 will look like for the world of B2B media, events and professional associations.

Many organisations drafting their plans for next year are considering whether to run hybrid events – essentially virtual events with a limited in-person element, as a further bridge back to the physical events. Others are considering launching a paid-for subscriptions model, having successfully engaged their audiences in a digital world via virtual events. Some are even planning for a ‘full return’ to in-person in late 2021.

Take caution in this product-centric approach. We’ve become so enamoured by the exciting challenges and new technologies that have arisen over the past 6 months – as well as for many a deep-rooted desire to return to our familiar old formats – that we risk losing track of what really matters…our communities!


Taking a step back

Any marketer worth their salt will understand the crucial importance of putting your audience first. It’s foundational to marketing itself.

Right now we need to be taking a step back and considering what our communities really need from us. How can we help them solve their most pressing problems and take advantage of their greatest opportunities?

We discover and understand this by really listening to them.

Hybrid communities

Your community is everyone that your brand aims to serve. From the ‘buy-side’ – those that come together to share best practice, discuss common problems and make connections – to the ‘sell-side’ – the businesses that want to reach the buy side with their products and services. There is a great deal of value for all parties by bringing this community together – as long as it is done in the right way.

And looking at just ‘buy-side’ vs ‘sell-side’ is quite a simplistic definition. In reality, the lines between the two parties are much more blurred. Most communities act more like ecosystems – a collection of people who rely on one another to do their jobs and grow their brands. It’s not just products and services that are exchanged – but also vital information, unique and timely insight and valuable human connections. The most successful community hosts are those that recognise this transcendence from a series of business transactions to a complex ecosystem.

This is not the only way your communities are hybrid. Over the past 20 years – and accelerating rapidly in 2020 – the way that communities interact is increasingly fragmented. In-person events, digital events, content, social media, email, calls, messaging – there are so many different ways that professionals can connect, share information and do business.

As the community host, it’s your job to figure out how best to serve your community so that members are connected with the right people, at the right time and in the right format.

Serving hybrid communities

The best way to serve your hybrid community will depend on your unique ecosystem.

To better understand yours, ask yourself:

  1. Who is in our community and how do the key relationships within them work?
  2. Who needs who – how, when and why?
  3. What are the range of problems we need to help different groups in our community solve?

When asking these questions, take a platform-agnostic approach. Avoid framing these questions as ‘how much more will sponsors pay to sponsor hybrid events compared to fully virtual events?’ or ‘how much more can I start charging for subscriptions now that my events revenue has dropped?’.

Your role is to bring your community together 365 days a year in the ways that suit them, not figure out how to sell an event or subscriptions product to them.

Once you have figured out the composition and needs of your community, then start considering which products and services will aid them best.

For some communities (or some parts of a community), large annual events are essential, serving as the best way to interact with peers and suppliers, learn about important industry trends and make valuable connections in a condensed and focused time period. People in these communities, or sub-communities, will clear their diaries for your event and attend year after year.

For others, constant access to searchable digitally delivered content and shorter, highly focused virtual events are all they need, with events simply serving as a chance to catch up with peers and stay abreast of potential industry changes. For this group, having constant access to essential information is their priority.

Most communities are hybrid, demanding opportunities to interact in-person (when possible again!) while also seeking ways to gain valuable content and connections year-round. Hybrid communities are ‘always on’ in a virtual space – 365 days of the year. And they usually also love to get together in the real world and develop genuine, rewarding business relationships with their fellow community members.

Engage. Monetise. Scale.

Once your hybrid community and their hybrid needs are understood, and once the right products have been created to serve these communities – we move in the very exciting and rewarding phase of engaging, monetising and scaling these communities. A smart investment in the right kind of marketing and sales is essential to enable this.

Take a look at MPG’s Engage, Monetise, Scale’ framework where we share our strategic approach to community marketing.

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10 tips for growing revenue from sponsors and clients

Digitised events are here to stay. For all the challenges this year has brought event organisers, virtual events do provide some unique opportunities in terms of sponsorship revenue generation in the coming months. Sponsorships that are overall lower in cost for sponsors, coupled with global audiences, have expanded many events’ potential sponsor pools significantly. The challenge now is working out how best to capitalise on this opportunity to achieve strong event sponsorship revenues going forward.

In our recent webinar, Marketing to Grow Revenue from Sponsors and Clients: MPG’s Top 10 Tips, I outlined the 10 simple marketing moves event organisers should make to maximise the generation, nurturing and conversion of sponsorship leads.

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Here is a summary of the top 10 tips shared, to hear and read more – including attendee poll responses and our Q&A answers – access the full content package.

Tip 1 – Know your market of potential sponsors

Analyse your target market of potential sponsors. As we enter a season of digital events, re-consider who that market is. The potential pool of sponsors may now be more global and may contain a larger pool of smaller companies.

Tip 2 – Set KPIs for lead generation, conversion rate and value of conversions

You need to know what you’re aiming to achieve. Create specific and measurable indicators of success, such as a number of sponsor leads generated or the average yield from converted leads.

Tip 3 – Measure and analyse results regularly to improve

Put in place a marketing measurement dashboard before any activity starts – to measure the performance of different marketing channels and tactics used. Review the full dashboard on a weekly basis to understand where improvements can be made.

Tip 4 – Grow your database so you can reach more potential sponsors

If you want to reach more potential sponsors, you need more potential sponsors in your database. Conduct data research either in-house or via a 3rd party to grow your database quickly in a short space of time (ensuring you comply with data protection and direct marketing regulations, depending on country). You can also grow your database daily and compliantly by having lead generation forms on your website and doing inbound marketing to push potential sponsors to these forms.

Tip 5 – Manage and nurture leads well to achieve a strong conversion rate

Your job doesn’t end when someone fills in a form on your website to become a lead. Properly managing your leads means continuing to engage with them and move them down the funnel, warming them up via targeting comms and making sure they don’t get forgotten!

Tip 6 – Define the USP & benefits of your sponsorship value proposition

Articulate your event’s unique selling point and key benefits for potential sponsors. Why should a company choose to sponsor your event rather than a competitor’s event, or choose a different channel for investing their marketing budget? What justifies the investment they will make?

Tip 7 – Make sure you have a ‘become a sponsor’ page on your event website

Your website is your most important marketing channel – both to attract your core audience and potential sponsors. You need a ‘become a sponsor’ page on your website and dedicated ‘enquire about sponsorship’ lead generation forms, plus ideally also a downloadable piece of collateral like a sponsorship brochure (behind a lead generation form).

Tip 8 – Run dedicated email campaigns to attract new sponsors

Still the champion of outbound B2B; email can be used in several ways to effectively engage, nurture and convert potential sponsors. Create autoresponders that are triggered by web form completions to provide an instant opportunity for interested potential sponsors to further engage.

Schedule in dedicated sponsorship campaigns that outline your USP and key benefits for sponsors and encourage them to visit your website complete forms.

You can also feed in sponsorship messaging to your delegate emails – perhaps by including a dedicated sponsorship banner ad. Many B2B communities have a degree of cross-over between the buy and sell side, so there’s no harm in pitching your sponsorship opportunities to your potential delegates.

Tip 9 – Use social media to attract sponsors

As with your website, weaving in sponsorship messaging to your social media will provide extra opportunities to reach interested parties. These posts should be focused on pushing potential sponsors to relevant information on the website (ideally on a dedicated ‘become a sponsor’ page).

Your salespeople should also be constantly connecting with potential sponsors on LinkedIn, so make sure they share the relevant, sponsorship specific posts with their network.

Tip 10 – Make interested potential sponsors get in touch to find out more

While marketing can play an influential role in generating more sponsorship interest (leads) – as well as keeping them ‘warm’ (nurtured) – it’s your sales teams who are ultimately responsible for selling the opportunity and closing the deal. Marketing must not steal sales’ thunder by giving too much away, or having potential sponsors make up their mind before a salesperson has even had a chance to speak to them.

Key examples of this are package pricing details. A ‘value based’ sales process, rather than price-based, should result in higher average order values.


Want to know more?

Commercial Marketing Masterclass – get practical training on using marketing to convert new clients or retain and upsell existing clients

Send your team to a masterclass in commercial acquisition, nurturing and conversion, delivered by MPG’s team of expert marketing practitioners. In this interactive session you will learn how to:

    • Analyse your commercial opportunity
    • Create a commercial marketing strategy
    • Execute impactful commercial marketing communications
    • Measure ROI & improve your lead generation performance – to drive a stronger sales performance and grow revenue

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Get a team of B2B commercial marketing experts on your side

From comprehensive marketing strategies to campaign management and delivery, MPG is a full-service consultancy and agency with a strong track record in helping B2B organisations grow their commercial revenue.

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Topics:

How to use marketing to get new sponsors for your digital events

As companies finalise their 2020 H2 digital event schedules and begin planning for 2021 – a year which will undoubtedly also feature a significant digital element – the question of how best to generate sponsorship revenue via this new format now takes centre stage.

Within this issue lies several challenges. First, existing sponsors will generally be reluctant to pay the same to sponsor a virtual event as an in-person one, and secondly, some will simply not want to sponsor a digital event at all.

Event organisers now face a pressing challenge to find a large number of new sponsors for their virtual and hybrid events – in a narrow space of time.

Fortunately, the online nature of digital events has inherent benefits. The lack of physical venue means a potentially global market of sponsors, and the reduced cost of sponsoring such an event (no physical collateral, travel, accommodation or out of office expenses) opens the floor to many smaller companies.

The desire is there too. Potential sponsors have also been affected by Covid and must generate sufficient leads via their own marketing to ensure their business can survive in these challenged times. They’re on the lookout for promising new opportunities; digital events’ focused content, engaged audiences and relatively low cost for good reach and a large number of relevant leads may just be the answer.

This short-term revenue challenge for events relying on sponsorship therefore doubles as an opportunity to invest in long-term event and brand growth. Event organisers can grasp the chance to expand globally, diversify their sponsorship base and put their event firmly on the path to growth.

So, what is the best approach to attracting companies from this now larger market? And how can it be done quickly?


Generate marketing qualified leads to help your salespeople acquire new sponsors

Sponsorship sales teams have traditionally focused on – and are generally most skilled at – the retention and upsell of existing clients. They will recognise the significant opportunity to find new sponsors in a larger potential client pool, but they will need help in efficiently and rapidly surfacing this new revenue.

This is where smart and effective marketing becomes the key to unlocking the potential of digital event sponsorship. Your marketing function should not only be focused on attracting event attendees, they should also be reaching out to, engaging and converting potential clients into relevant and qualified leads via targeted, personalised and data-driven marketing campaigns.

Here’s a tried and tested process for your marketers to follow to generate great sponsorship sales leads and bring in new revenue:

Step 1: Define your target market of potential sponsoring companies and key decision-makers within these companies

Use demographic profiling, considering company type, size, sector and location, as well as the job function and seniority of the individuals within these companies responsible for marketing budgets. Consider how the reduced price point may make sponsoring your event feasible for smaller companies and how a more global audience may attract sponsors from a more global market. Create a map of this new market to understand its size and composition.

Step 2: Create routes to market

Once you know who you’re targeting, you need to reach them with relevant marketing messages. First, analyse your existing database to understand how many contacts you can already reach within your target market. Identify key gaps and fill these with targeted database research, then get started on your outbound and inbound marketing activity to attract the right people to your event website.

Make sure the benefits of sponsoring are well presented on your website, alongside (ideally multiple) lead generation forms, such as sales brochure downloads, enquiry submissions and ‘send me event updates’ requests. This is an essential first step, as your website is the end destination where most prospects will convert to a lead.

Create integrated, multi-channel marketing campaigns, incorporating email, PPC and social media, to reach out and push relevant people to your site. Make sure your messaging is informed by persona analysis and includes at least one clear USP with some compelling benefits.

Also, consider using account-based marketing if you are confident on who the ‘top 20’ (or more) companies are that should be sponsoring your event. Feed them personalised comms specific to their organisations, and where possible reach out to decision makers on a 1-to-1 basis with highly relevant and compelling messaging to elicit a response. Once key contacts are engaged via this kind of marketing it will be easier for salespeople to approach and convert them.

Step 3: Use marketing to nurture leads – to ‘warm them up’ (or keep them warm!) for the sales team

Don’t focus only on acquisition of leads. A key part of winning new sponsors is nurturing these leads and effectively growing engagement so they become even hotter leads, eager to start a conversation with one of your salespeople. To do this, build in automations such as triggered emails when forms are completed on the website (e.g. a sales brochure download) directing them to more relevant content. Your sales team won’t be able to reach every lead quickly, so automated emails can be used to keep them ‘warm’. Remarketing via Google and social channels can also be used to share relevant content and product messaging with individuals who are already engaged. Don’t let them go cold!

Step 4: Measure, measure, measure

Every campaign is a learning opportunity, but only if you measure the impact. Make sure you understand who is completing the lead generation forms and what type of lead is most likely to convert to a sale. Also, measure and analyse the average order value and length of sales cycle achieved via various lead types – sales KPIs can be improved with intelligence-led marketing.

Some marketing channels and activity types will work better than others. Make sure you focus on what works best for your audience and event.

Consider how much visibility you have of the marketing and sales funnel. Do you know how leads are coming in at the top (where they first engage)? How are they engaging near the middle? How many are dropping off when hitting the sales team at the bottom of the funnel? What does the conversion look like for each stage? Understanding these points will help you plug any gaps and improve overall performance of both marketing and sales functions.

It’s important to note that not all of the leads you generate will convert within the first few months, but there is a long ‘sell-by-date’ on sponsorship leads and you may be able to convert them for a future event (with all the hard work of identifying them and collecting their data already done!). Keep their info safe and retain them in your communications, it will pay dividends in the longer term.


Wrapping up

Employing these steps effectively will not only secure the revenue for your next digital event, but also provide you with a solid foundation for growth in years to come. Your audience will have expanded geographically, your event will be attracting new and exciting sponsors and – most importantly – you’ll have battle-ready marketing and sales teams with the know-how on generating new sponsorship revenue; whether that’s for digital or in-person events.

As we’ve mentioned frequently over the past 4-5 months; we believe the companies that invest proactively in marketing now will be the winners in 2021 and beyond. There are many opportunities in digital events, you just need a good strategy to grab hold of them.

Topics:

Growing revenue by acquiring new subscribers: here’s how the experts do it

The world has seen a significant increase in demand for valuable business information and intelligence in all sectors as senior executives face new challenges and opportunities arising from Covid-19’s impact.

In our recent webinar, Expert Panel Discussion: Marketing to Accelerate Acquisition of New Subscribers, Carolyn Morgan of Speciall Media chaired a discussion between Jonathan Perry, Global Marketing Director at PEI Media, Olivia Jones, Head of Membership Marketing at Procurement Leaders, and MPG’s own Helen Coetzee.

WATCH REPLAYGET WEBINAR INSIGHTS

Attendees gained practical advice on developing and growing a subscriptions service via PEI Media and Procurement Leaders’ real-world experience in developing high-performance subscriptions and membership products.

Here are 5 key learnings from the webinar:

1. Free trials can have a negative effect

Procurement Leaders’ experiment with free trials for their membership resulted in an increase in lost opportunities. The issue? The structure of PL’s service meant free access to the website alone did not showcase the full range of benefits the membership offers. Careful analysis of the marketing and sales data meant Procurement Leaders were able to rapidly move on to more effective promotional methods, where they discovered…


2. Events are excellent platforms for promoting subs products

Offering prospects free passes to their customer events proved successful for Procurement Leaders. Visitors were able to network with existing members, providing powerful and authentic word of mouth accounts on the benefits of the product.

Events can also act as a showcase for subscriptions and membership products, providing a sample of the valuable intelligence, data and connections the service provides year-round.


3. Automation is key

Both PEI Media and Procurement Leaders find value in marketing automation for their subscriptions and memberships. From automated lead-scoring (based on level of engagement) to enable highly-targeted and relevant comms, to a series of automations that convert leads from cold to hot, both companies understand the near limitless potential of marketing automation.


4. Lead nurturing is a calculated process

Procurement Leaders’ point-based lead scoring model enables real-time reporting and analysis and a deeper understanding of their audience. The two bases of scoring, demographic and behaviour, ensure only the most relevant and interested parties are targeted with comms. Mapping the score model against the sales funnel allows rapid identification of any dips or spikes. This process means leads are nurtured effectively and sales teams are fed the optimal number of hot leads.


5. Business growth requires marketing growth

PEI Media found their strategy of spreading marketers across their events, subs and other products was not feasible as their business grew. The specific requirements and complexities of each format meant specialised teams had to be formed.

Increased digitisation created further demand for specialist skills. A dedicated operations team was given responsibility for martech and automations, while a team of product marketers were tasked with handling brands, customers and lead and sales targets.

Procurement Leaders found giving the same marketers responsibility for both subscriber acquisition and retention led to better outcomes, as marketers were able to develop a deeper understanding of their customers.


WATCH REPLAYGET WEBINAR INSIGHTS

Thank you to everyone who joined us for our latest webinar, and those catching up on the valuable insights now.

If you need support in marketing your subscriptions or membership, make sure you contact MPG to hear how we help the world’s leading B2B community brands grow their subscribers, audiences, businesses and revenue.

Topics:

How do you get registrants to turn up to your virtual event?

For all the opportunities virtual events offer, one of the biggest challenges vs an in-person event is ensuring registrants follow through to becoming engaged attendees.

This is where conversion marketing, the practice of converting registered delegates (especially those who registered for free) into attendees via targeted comms, plays such an important role.

Achieving a strong conversion rate is essential. Just like in the real world, events live or die on their attendance rate. Too low and sponsors and exhibitors become frustrated at lack of lead opportunities; speakers will in future seek larger audiences elsewhere; and delegates will tune out as they’ll think their peers don’t value the event enough to attend, and will also recognize that without their peers, attending the event loses its value around opportunities for discussion/Q&A and networking.

An inherent benefit of in-person events is that their very nature encourages participation. Attendees often need to make prior travel and accommodation commitments that further tie them to attending, they clear their calendars and shift deadlines to commit to attendance and often also schedule face-to-face meetings with current and potential clients and partners.

The virtual world requires far less commitment. Attendees can be very focused on something else up to 5 minutes before the ‘doors’ open; with notifications, emails, to-do lists and their immediate surroundings fighting for their attention.

We’ve been working hard at MPG on our clients’ conversion campaigns – i.e. the very important marketing you need to do leading up to the event and during a multi-session event – to get attendees to turn up, get fully engaged and stay engaged. And we’re very pleased to be able to share some of these learnings with you now.


Six essential ingredients for a high performance conversion campaign

#1 Evaluate your audience’s needs and consider your event format

Every event and event audience is different.

If your event takes places over several days or even weeks, you will need to construct a plan that keeps delegates engaged throughout. Do not think that just because they attended the first few sessions that they will stick around.

If your audience demographic means they’re less keen on or comfortable with the digital event format, you will need to carefully construct comms that educate them on the benefits and process of attending to make them feel more confident they’ll have a good experience engaging with your virtual event.

If you’re offering free tickets, your conversion campaign is even more vital. These delegates may think they will lose nothing by not attending, so you need to convince them the event will deliver value in return for time and attention.


#2 Start early

Your conversion efforts should start as soon as your first registration comes in. While it can be tempting to focus email, social and other comms on getting people to book, neglecting the people who have already registered will probably mean you lose them.

Consider also how you can leverage conversion marketing to generate additional registrations – encouraging registrants to share information about your event with their network not only increases your reach, but people are more likely to attend if they can see the event is being supported by someone in their peer network.


#3 Get to grips with and leverage the capabilities of your virtual event system (+ the rest of your tech stack)

Many virtual event platforms have features baked in that can support your conversion efforts.

For example, Bizzabo features both push notifications and session summary emails, which can be sent to registrants a set time before a session to remind them to attend.

When marketing teams are likely already strained with running an effective acquisition campaign, these automations can save precious resources. Often they come pre-set with useful integrations like ‘Add to calendar’ links too!

Other elements of your tech stack are also important. For example, email providers like Mailchimp offer easy segmentation of data and PPC platforms like Google Ads let you build intelligent multi-touch campaigns based on past behaviour.


#4 Build a dedicated conversion marketing communications plan

Once you understand your audience, the implications of your event format and the capabilities of your digital platforms, it’s time to formulate a detailed and robust plan to execute the required marketing.

Map out what your registered delegates will be receiving and when; including emails, targeted PPC campaigns and automated messages and notifications. Consider all touch points, e.g. do they need an automated message that reminds them to save sessions to their agenda? And what social media announcements are needed just before the event to create a sufficient buzz and fear of missing out?

Email is your most important channel here, mostly focused on targeted, automated campaigns. Social media is also important and can be used to create discussion between delegates about what they’re looking forward to. PPC also has a part to play in creating highly targeted ‘micro touchpoints’. Think about how you can use chat platforms (like Slack) to provide a space for delegates to interact both in group and private channels.


#5 Ensure you have the right skills and resources in place

A vital piece of the puzzle is ensuring you’ve got enough knowledgeable people to plan and execute your conversion comms well. Ensuring your plan is achievable from a workload perspective – when you also need to put a huge marketing effort into generating registrants in the first place – could mean the difference between success and failure. If the volume is not feasible:

  1. Identify what can be automated or pre-scheduled to avoid crunch periods.
  2. Remove less critical elements to lighten the load.
  3. Consider engaging additional support to add some much needed marketing muscle.

#6 Track results and adapt

Measuring ROI on conversion campaigns is a bit trickier than measuring the performance of acquiring registrants. While data on the channels that influenced a sale should be quite easy to access and analyse, understanding how effective your conversion marketing is in getting someone to sign in on the day is less straightforward.

Generally, there is a direct correlation between how a person engages with conversion marketing and how likely they are to turn up – so make sure you measure this and analyse after your virtual event what behaviors lead to the best outcomes, so that you can predict for future events what is most likely to be effective and what results are likely to come through in terms of event attendance.

Getting in people’s diaries/calendars is a simple and highly effective way of encouraging attendance. Not only will it prevent them making other commitments, but most calendar apps will do a lot of the work for you – providing automated reminders of the upcoming event.

The usual suspects of reporting (interaction rates, open rates) are still useful indicators of performance, and tracking clicks on important CTAs like ‘Add to Calendar’ can help you understand how effective your comms are in achieving your objectives.

When you know your most effective channels and techniques, focus your efforts (and money) on them. Don’t be afraid to cut a channel if its performance isn’t up to scratch.

The data you gather from your first conversion campaign will also contain vital lessons for your next one, so spend time examining the data to understand what was effective.


The key to success in conversion marketing is to apply the main principles of successful B2B community marketing in the current age:

  • Be community-focused and ensure your creative approaches to messaging and visual branding hit the mark.
  • Automate as much as you can to enhance the customer experience and achieve scale and essential efficiencies.
  • Measure all you do and makes sure your decisions are data-led.

Get converting!

Topics:

Focusing on lead generation? You need a community map!

Virtual, hybrid and live event organisers are currently facing an unprecedented challenge in sustaining their event revenue, both in the short and long term. Monetisation via spex sales and ticket revenue are under threat, and many organisations are quickly transitioning to digital event formats without a robust plan to protect this income.

The game has changed, so to speak, but there’s one tool that remains as relevant and valuable in the digital space as it was in the physical environment. A tool that we recommend all events undergoing any sort of transition to the digital space employ.

What is a community map?

Simply put, a community map (sometimes called a market map) is a tool for understanding the composition of your end-user target market, which is essential if you’re going to work out how to best serve this audience and thereby build the right kind of monetization model.

Creating one will help you engage effectively with your community to maintain and grow brand trust, as well as retain and grow your sponsorship and exhibitions revenue in the coming months.


How do we create a community map?

There are 3 steps to creating a comprehensive and accurate community map:


Step 1 – Make sure you understand who your community is

Make sure you can broadly define your end-user community in one or two sentences, and that you can easily identify who the ‘core’ group is that matters. Then ensure your whole brand team is 100% aligned on this.



Step 2 – Divide your community into segments and identify the most important ones

Once you’re confident in the community you serve and its core group, it’s time to break the community down in to further segments and identify the most important ones. To do this:

  1. Consider the different groups your sponsors want to most engage with
  2. Define parameters of each group in terms of sector, company type, job function and seniority.

Group your segments into tiers to make the hierarchy clear and improve internal efficiency in understanding, using and growing your database and other routes to market. Then as you work through your marketing comms plan, your plan becomes as simple as “we need to grow our Tier 1A database and reach them with a 4-stage email campaign” and “our next LinkedIn advertising campaign needs to target Tier 1B”.

There are several other benefits to segmenting and targeting your community in this way:

  1. Close new sponsorship deals. Being able to share exact figures on your community’s composition is a powerful leveraging tool to use on potential sponsors who are looking to engage a very specific audience.
  2. Retain more partners. In a similar vein, existing sponsors will become addicted to you if you’re feeding them valuable audience insights, as well as consistently growing the segments that matter most to them.
  3. Improve your marketing. Segmentation enables deeper, more personalised targeting of comms. Serving each group of your community with the content that is most relevant to them is an important step in engaging any community.
  4. Perhaps the biggest benefit is that it enables the most important step of all…


Step 3 – Size your key community segments and analyse your current database to identify gaps

Knowing the composition of your database is one thing, but avoid viewing it in a vacuum. Having your most valuable segment make up 80% of your database looks good on paper, but you could only have > 10% of the total contacts available in your core market.

This may look good in isolation…

…but when you look at the wider market, the gaps become clear.

If your most important segment is HR directors at the world’s 50 largest banks, and your database only has 20 of them – that means you’re reaching less than half of your most important community members.

To fill these gaps you should conduct database research where data privacy rules allow. If your research is small scale, try conducting this internally; your teams may be able to identify relevant contacts via social media and company websites. If you have a large pool of contacts to identify, consider employing an external agency to do the heavy lifting at pace and cost effectively.

If this is not allowed due to privacy regulations in your target region, or there are still contacts left to identify, you can move to outreach such as PPC and organic social media to try and draw your contacts to your website via inbound tactics. LinkedIn ads will allow you to target based on useful parameters like job title, industry and even individual companies – you just have to make sure your ads and website are effectively encouraging them to share their data (and grant consent for comms) via a lead generation form.


Wrapping up

Community mapping is a vital tool for any business to survive and thrive. In a recent blog post, we outlined why understanding your community, and their needs, should be your #1 priority – read the full article here.

At MPG, we’ve been creating community maps for the world’s leading B2B media and events brands for years. To find out more about how we do this for specific markets, please do get in touch.

Topics:

13 key learnings from MPG’s webinar on postponed events

Following the forced postponement of most events in the first half of 2020, we ran a webinar for conference and B2B tradeshow organisers on key marketing considerations needed in this unique period of time. Over 100 CEOs, MDs, department heads and marketers from across B2B media and events attended our two instalments of the virtual event.

Here are the 13 things we learned about marketing postponed events that we’d like to share with our community:

Ensuring success for your next event…

1. Collaboration is key

The events industry is moving into a new era. Close collaboration between all stakeholders will be vital in forming a winning strategy for the months and years ahead.


2. This is a great opportunity to build new digital formats

Digitally-enhanced and fully-virtual events started running successfully some years ago, but it is clear that the current crisis is a catalyst for a very rapid digital transformation of events businesses. Winning event brands will leverage tech to engage their communities year-round, not just at the events or in the immediate run up to an event.


3. Longer lead time is an opportunity

For all the doom and gloom of the situation, longer lead times and the opportunity to generate more digital engagement with their audiences presents a wonderful opportunity for marketers. New digital formats and creative approaches to comms will push some of our marketeers out of their comfort zones initially; but they will build up their knowledge and confidence in the right areas quickly – they will need to!


4. Engagement and lead generation must be the focus

In times of great uncertainty, events revenue is hugely challenged. Maintaining the interest of prospective delegates online and over a longer time period is essential in securing revenue over the long term. With this in mind…


5. Content marketing is now the magic ingredient

Knowledge banks, resource centres, speaker Q&As, podcasts, interviews, webinars, whitepapers – all of these will serve your community well in the coming weeks, keeping event stakeholders and audiences engaged and trusting in your brand
Read more >


6. Now is a good time to grow your audience and database

Having more time to engage with your audience presents a great opportunity to add more relevant names to your database. Whether you decide to invite them to your event or invite them to take out a subscription – having more of the right prospects’ details on your database can only help you! More downloadable content on your website will allow you to capture contact details of key contacts. Your marketers can also start engaging with more media partners to extend your reach further. And adding more contacts to your database via targeted research will really pay off.


7. You should aim to make your events even more valuable

Prospective delegates, speakers and sponsors will applaud if you use the extra time you have to enhance your product. Enhancements could include virtual event formats, digital add-ons, new speakers and the aforementioned content production.


8. Newsletters are likely to make a comeback

How do you communicate the evolving nature of your product (without pushing the ‘hard sell’) and get people to buy tickets when they’re not yet sure if they’ll be able to attend? A simple newsletter could be the best way to keep your audience informed, engaged and well served with useful product updates and content. And if the newsletter is valued by your community this could be the start of a new subscription product and a new way to generate revenue.


9. Monitoring results is more important than ever – ‘test & learn’ will be critical!

Where there is uncertainty, hard numbers and data are your guiding light. Keeping track of everything from website traffic to the channels driving revenue will enable informed decisions on how to approach your marketing – one week at a time. If your marketing team is going to be trying new things – you’ll need to know if they work.


 

Looking long term…

10. 2021 events may have a shorter cycle due to later 2020 events

Events organisers will need to think carefully about how they approach this challenge. Don’t underestimate the impact a short lead time will have on your content production timeline, as well as how your marketing and sales team will need to adjust their approach to generate required levels of revenue. Start working on your 2021 event before your postponed 2020 event to get ahead!


11. Will digital enable expansion?

Virtual events can be attended from anywhere in the world, meaning the reach of your event is now truly global. The size of your event is also no longer restricted by the size of the venue, and the increasing logistics and catering costs that come with scale are not an issue in the virtual world.


12. Will this spark more creativity in the sector?

Hardship breeds resourcefulness, ingenuity and innovation. The event organisers that respond well to this challenge by adapting fast, developing new models and ways of engaging with and serving their community will define the way we approach events for the coming decade.


13. What are the skills needed in 2021 and beyond?

As digital comes to the fore and businesses try to understand their new place in the world, agile and tech-savvy teams will be needed. The shift to year-round community engagement will require marketers who can think long-term, instead of focusing on short-term results. It will also mean that people who can learn quickly and move forward fast and confidently are likely to be the stars.

Find out more about how to win in the new world here.


To see more on what was discussed in our webinar series, you can watch the full webinar below.

The webinar slide deck is also available, including answers to questions on numerous challenges and issues highlighted in the webinar Q&A.

ACCESS WEBINAR SLIDES

We will be running more webinars soon on the challenges event organisers are facing, as well as how B2B media and events brands can get stuck into building and engaging their communities better with digitally delivered content and virtual networking opportunities. If you would like to suggest a topic or issue for us to cover, or if you would like to contribute a case study, please get in touch.

Topics:

Postponed your event? Here’s 10 things your marketing team needs to do NOW

In the midst of the Covid-19 crisis, many event organisers are choosing to postpone their events. We gathered the MPG and AGNC teams to discuss the immediate steps marketing teams should take in the wake of a delayed event.

You’ve made the decision. A new date is set, the venue is secured. Assuming you’ve already done the following, you may feel you have all bases covered:

  1. Key internal and external stakeholders informed
  2. Event suppliers updated
  3. Event budgets adjusted and confirmed
  4. Existing software contracts extended (e.g. event apps)
  5. Reservations moved (speaker and sponsor dinners, VIP parties)

But don’t underestimate the responsibilities your marketing function has to ensure the success of your revised event plans. The strategic and tactical steps needed extend far beyond updating the dates on the website and sending out more emails.

The below checklist covers the essentials your marketing team need to action to secure the success of not only your next event, but your brand as a whole. Forward it to your marketing manager to ensure they’re considering everything, at what must be a stressful time.

 

Your marketing team’s postponement response checklist

1 – Review price points and targets

With an extended campaign timeline and the prospect of booked delegates dropping out, revisiting the core objectives of the marketing function should be priority number 1 on any marketing manager’s list.

  • Conduct an assessment on the impact of the postponement on revenue and attendee targets and set new objectives with a clear strategy of how your team will achieve them.
  • Investigate whether your pricing strategy is still fit for purpose. Be wary of running another early-bird to spark bookings – you could irritate delegates who just paid full price! Similarly, increasing the final rate to add an early-bird could be perceived as taking advantage of the situation.
  • Ensure you’ve secured the marketing investment needed to achieve new commercial targets.

2 – Conduct internal briefings to get everyone on the same page

With revised targets, an updated strategy and a very unfamiliar set of circumstances – ensuring everyone is kept up to date is essential.

  • To avoid confusion internally – and mixed messages being delivered externally – ensure your teams are fully briefed on the revised date (and the reasons for it), as well as the policies surrounding delegate ticket/sponsorship cancellations. They will need to know the answers to questions such as:
    • I can’t make the new date, can I use my ticket to attend next year instead?
    • Can I transfer my ticket to someone else?
    • We no longer wish to sponsor – can we get a refund?
    • I have already made financial commitments (such as a hotel booking) to attend – will I be reimbursed?

3 – Publish your statement

Once everything is sorted internally, it’s time to inform your community of your decision in a clear and confident manner.

  • Add a prominent statement to the homepage (and ideally also on a separate dedicated page) of your event website that clearly explains your decision and the reasons for it. Here’s a great example from a Summit in Singapore.
  • Make sure the statement is updated frequently to address any fresh challenges and include the date prominently to assure viewers they are reading an up to date announcement.

4 – Get the message out

Sharing the announcement on your website is not enough. To avoid frustration and confusion, all event stakeholders (including prospective attendees) must be informed.

  • As a priority – simultaneous to the statement being published – notify all delegates, sponsors, media partners, speakers and other event stakeholders via email and telephone of the new date.
  • Utilise email and social media to inform the wider market of the revised date. As on your website, make it clear why the decision has been made. Your event community wants to see that you are in control of the situation and acting in their best interests.

5 – Update your existing collateral

As soon as the announcement is out, focus on changing key information on your marketing collateral with new event dates and venue arrangements.

  • Review your existing collateral (brochures, agendas, interviews etc.) and update to reflect the revised date and venue (if applicable).
  • Consider how the change may affect the contents and structure of your collateral:
    • Was the venue a key selling point before, but now you’ve moved to a smaller site?
    • Does the collateral refer to the previous pricing strategy (early-birds) which may confuse people?

6 – Don’t forget your automated activity!

While dealing with ‘front-line’ activity, it’s all too easy to forget the systems you have running in the background. Take the time to re-group with your team on the automations in place and act swiftly to pause any activity that may conflict with your statement.

  • Check all your automated activity for outdated information or actions that may no longer be relevant. Here are some examples of what could trip you up:
    • Countdown ads in PPC campaigns that are due to start 1 week before the original event date
    • Autoresponder emails that are triggered by form completions on your event site
    • Pre-scheduled social media that still refers to the old event date
    • An event countdown widget on your website

7 – Re-focus your messaging

When getting back up to speed on your normal campaign activity, make sure you’re not just copy/pasting what came before.

  • In the short term – avoid copy and imagery that could invoke unease for prospective attendees. This could be:
    • Messaging around the size of the event (e.g. 500+ attendees) (also as your actual attendance numbers will be difficult to predict) and the ‘global’ nature of the event.
    • Images of large crowds in proximity, or of people shaking hands or interacting closely
  • Consider how the updated timelines and the Covid-19 impact may affect your event USPs and content.
    • Will you be adding any new digital elements to your event? e.g. livestreaming of certain sessions?
    • Will you be enhancing the app in any way or releasing it early so that delegates can get the most out of the networking opportunities your event presents?
    • Do you need to include a session dedicated to the impact of Covid-19? Substribe Summit has done this very well by adding a ‘breakfast session’ to the start of the day.
    • Is there a key piece of industry legislation that will now come into play before the event that will require you to adjust your program?
    • How else might the industry (and wider macro environment) change between now and the new date?
    • Can you try and secure new ‘big name’ speakers who maybe couldn’t attend the previous event? If you can have them join by video conference that may make it more likely they can speak at your event.

8 – Focus on lead gen

With hesitant prospective attendees, sponsors and exhibitors; collecting contact info to nurture and re-engage is more important than ever.

  • Make sure your ‘Register Your Interest/Subscribe for Updates’ forms are prominent on your website and in all comms.
  • Dial down the ‘Book Now’ messaging temporarily and focus on content-led comms and updates about how you’re enhancing the event (e.g. with digital add-ons) to build and maintain confidence in the event.

9 – Provide regular updates

With a rapidly evolving situation, your community will expect you to be vigilant and responsible.

  • Share what you (and the event venue) will do to ensure visitor safety. This could include increased frequency of cleaning and hand sanitizers.
  • Act on government and official advice and ensure your event attendees and stakeholders know you are heeding this guidance.

10 – Generate good content

To keep your audience engaged and further build confidence with all stakeholders that the event is still valuable and relevant, an increased focus on content production would be prudent.

  • Create and distribute high-value content (news updates, speaker interviews and collateral) that will keep both existing and prospective delegates invested until the new date
  • Consider creating content that directly addresses the effects of coronavirus on your industry. ‘Owning the conversation’ about the issue that is top of mind for everyone can be a powerful method of engaging your community and driving revenue, as well as ensuring your community is served with all the information they need.

Following these steps will help mitigate the short-term challenges an event postponement causes, for your marketing team and for your event’s health.

But the long-term symptoms of this outbreak will extend far beyond the pain caused by a single event’s postponement. The B2B events industry is about to undergo a period of intense self-reflection, and the outcomes of this could change the way we approach the medium for the next decade and beyond.

We’ll be diving deeper into the strategic implications of coronavirus on the world of B2B events in the coming weeks, so stay tuned. If you have any thoughts on how our industry should react, we would love to hear from you.

From all of us at MPG, we wish you and your business all the best.

MPG recently hosted a webinar focused on marketing considerations & tactics for postponed events. See the webinar outputs here.

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Why data makes the difference in B2B events success

Why data makes the difference

A good database is the foundation of successful B2B events and subscriptions marketing. Simply put, 20% better data will mean 20% more delegates. As long as it’s the right data!

With email and telemarketing still the core of most event marketing campaigns, being able to reach your target audience by email – the main channel relying on a strong database – is crucial to success.

A prime example of this comes from a publisher we have been working with over the past three years on eight of their events in Europe, the US and Asia. We have added 70,000 records to their database – focused on their target audience. This resulted in an additional £1m+ delegate revenue and an ROI of over 500%. Many event organisers don’t invest enough in the development and management of their database. Here are the most common mistakes we see in events businesses, and how you can avoid them!

1. Not enough data or the wrong data

As a benchmark, for every attendee you want to attract to a free-to-attend event, you need to reach 50 of the right people. For paid-for events, it’s 100 for every one delegate. So, for an event targeting 100 paying delegates, you need to reach 10,000 of the right people – repeatedly. The best way to ensure you achieve this reach, is to have these people on your database!

The composition of the database also needs to match your preferred target audience – if you want 20% CFOs in the room, then 20% of your database need to be CFOs – in the right type of organisation and the right geography.

Check how closely your database matches your target audience and then be prepared to fill in the gaps (see below for how).

2. Data not in one place

All your data must be in one system. This doesn’t have to be an expensive system like Salesforce. If you do not do direct mail or telesales this could be an email system like Mailchimp, or if you do a multichannel campaign it could be something like the free CRM from Hubspot. Any CRM that you use should be integrated with your marketing automation/email marketing system to ensure your communications are all joined up across all your channels. It’s no good having data in various excel sheets or disconnected systems. If this is the case, you can’t develop a strong database, track permissions (for compliance) or run targeted marketing campaigns.

3. Neglecting organic data build

Those who engage with content on your website are likely to be the most engaged prospects. But many organisers don’t build the required elements in to their event websites to capture the details of these. It is important to have a well optimised event website with plenty of interesting content, all year round. This website should include a number of forms for potential customers to enquire about the event, register their interest or download a PDF of relevant information. The data captured from these form completions should feed in to your database in real time.
A year-round programme to optimise your website for form completions should generate organic data adding 5-10% of your total database, with these contacts being the most responsive and likely to convert to delegates.

4. Buying data in bulk

‘Buying lists’ from list brokers the old fashioned way is a definite no-no these days! This data is likely to perform very poorly as it is over-sold and over-used by a large number of buyers. Data may not be clean or up to date, the permissions may be patchy (if at all considered), and you will not get the response rates you want. If you need a large amount of data in a hurry, it’s better to purchase a subscription to a modern database or lead generation provider like Cognism. But always do targeted research for your core, most important target audience.

5. Not researching data properly

If you have gaps in segments of your data, you may need to use third parties to research this for you. This can be highly productive, but it is essential to brief the agency thoroughly, ask for a data sample, and then monitor the research process extremely closely. Take a long-term view – you can often get your data investment back in the first year, but the real value is in the second and third year, when you should get up to 400% ROI.

6. Lack of categorisation

If your database is not properly aligned with your audience segmentation, then you will have to send out messaging that may not be very relevant to a large number of people – resulting in a high number of unsubscribes. On your CRM, you will need to be able to tag records to align with different segments. This will allow you to send more targeted and relevant campaigns.

7. Not planning data in advance

Data can’t be a last-minute fix. It can take months to identify gaps in data and then research to fill in the gaps, clean data and plan your campaign. If you plan to use media partnerships to reach specific sectors, these are likely to also take months to set up.

8. Lack of skilled people

Managing data is a skilled discipline – it requires experience in managing data research firms, working with database providers, and knowing how the data needs to be structured within your marketing tech stack. Plus you need a very strong attention to detail. Good data marketers can think strategically and are highly analytical. Many marketing teams lack these skills.

9. Not tracking engagement

Watch your email analytics to check the quality of the data you have. You should have over 97% deliverability. Open rates should be 15%+, click-through rates should be 1.5%+ and click-to-open rates should be 8%+. If they are lower the data might be poor quality.

Limit emails to any individual to no more than twice a week, even if it is for different events. If you run multiple events, you need to have a single database and co-ordinate activity across campaigns.

10. Misdirected compliance efforts

Many publishers focused their GDPR efforts on the datasets they are using for email marketing, particularly attempting to collect consent from all of the people they wanted to email. The reality is that GDPR itself did not change the rules about who can be emailed with or without opt-in (there are separate pieces of regulation in each EU member state that define that). In B2B markets, depending on the country, prior opt-in is not always required for email, so attempting to collect it for all contacts before contacting them is likely to be overly cautious and is likely to kill your marketing effectiveness, especially for events that require large datasets in niche markets.

But do keep an eye on current regulations and any possible future changes to ensure you don’t fall foul of the law for countries where consent or opt-in is required and where it is required, do ensure that you are collecting and recording it in the correct way. These considerations should be built in to how your database is configured and managed, and a specialist with the required compliance knowledge is essential in getting this set up correctly.

If you are an events business leader, these are the questions you should be asking your head of marketing:

  • How many relevant records do we have on our database for marketing our event(s)? Do we have enough based on our event targets?
  • How clean and up to date are our database records, especially those most important to us? Can we do targeted messaging based on how the data can be segmented in our database? What segments can we identify?
  • Is our website set up to capture good, new names to add to the database, with the right permissions?
  • Do we use a research firm to collect data in most important audience groups?
  • Do we have access to a database provider to find large volumes of data fast?
  • Do we have the required skills and resources in-house to manage our database well?
  • What is our plan to invest in improving our database?

Data quality is far more important than choice of CRM. You can use a basic, free CRM and still get good results if you have a large enough, clean, well segmented database.

We have worked with many event organisers on their marketing databases – and have always found that time invested on cleaning up, expanding and structuring the database well has always delivered a strong ROI!

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